Position Title: Business Manager Date Posted: 1/25/2024
Classification: Full-time Exempt/Salary
Salary: $80,000-$85,000 annually
Department: Faculty
Supervises: Bookkeeper
Liaison to: Finance Committee Chair, Fundraising and Marketing Committee Chair
Shift/Hours: M-F 7:30 am - 4:30 pm Location: On-site MLCA, ML
DISCLAIMER: Nothing in this job description restricts management’s right to assign or reassign duties and
responsibilities to this job at any time. This job description reflects management’s assignment of essential
functions: it does not prescribe or restrict the tasks that may be assigned. This position description does not
alter the “at will” employment status of any employee of Moses Lake Christian Academy.
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Job Summary: Reporting to the Director, the School Business Manager (“SBM”) is a senior, school-based leadership role that oversees all finance and operations functions necessary to run a high-performing school. This includes financial reporting, budgeting, purchasing, facilities, student data as it applies to tuition and budget, regulatory compliance, human resources, and onboarding. The SBM serves as a key member of the school’s Leadership Team, ensures that the school’s operations meet high standards of operational excellence, and enables instructional leaders and staff to focus on driving strong student achievement outcomes.
QUALIFICATIONS
- Required: Bachelor’s degree in accounting with at least ten years of recent accounting experience to include HR and supervisory experience.
- Preferred: Masters degree, CPA
- Accepts and supports the school’s statement of faith and agrees to adhere to the lifestyle agreement.
- Demonstrated financial reporting and supervisory expertise and experience.
- Computer experience on various software systems including QuickBooks.Skilled with Microsoft Office Suite software – Word, PowerPoint, and Excel.
- Excellent personal relations with staff and the public at large.
KNOWLEDGE, SKILLS & ABILITIES
- Strong knowledge of financial accounting, financial reporting, and experience managing operating budgets.
- Knowledge of HR regulations and compliance.
- Ability to research laws, regulations, and generally accepted accounting principles to ensure compliance.
- Demonstrated management and leadership skills.
- Ability to work together with volunteers on committees and the board for the purpose of presenting and explaining financial reports, policies, and compliance.
- Strong project and time management skills; ability to effectively backward plan, juggle multiple priorities with great attention to detail and deliver consistent and timely results.
- Sense of humility, customer service mindset, and ability to proactively solve problems and make decisions quickly.
- Team player with strong interpersonal and stakeholder management and relationship-building skills.
- Ability to lead, influence, and hold others accountable for upholding high standards of operational excellence.
- Ability to be calm under pressure, especially in difficult conversations with parents and staff.
- Excellent organizational, verbal, and written communication skills.
- Desire to continuously learn and increase effectiveness as a professional.
- Unwavering commitment to MLCA’s mission and willingness to go above and beyond to meet the needs of all MLCA students, families, and staff.
- Ability to be flexible and adapt as needed between in-person work environments.
PRIMARY DUTIES and RESPONSIBILITIES
- Manages direct reports and holds them accountable for financial goals and outcomes.
- Works closely with the Director to develop the school’s annual budget and actively manages the school budget throughout the year.
- Manages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchase orders, invoices, and reimbursement requests; approves school purchases under a specific financial threshold.
- Serves as the first school-based point of contact regarding finance and works with the bookkeeper to ensure financial compliance and reporting.
- Serves as a liaison to the Finance Committee of the Board.
- Ensure proper internal controls are in place and followed.
- Performs other duties as assigned by an appropriate administrator or their representative.
FINANCE
- Oversees all daily accounting functions including AP, billing, collections, and deposit functions.
- Prepares bank reconciliations.
- Prepares and presents financial reports to the Finance Committee of the Board. Performs research to determine answers to questions from the Finance Committee and Board as it relates to the financial status of the school.
- Provides an accounting firm with completed financial reports for the preparation of the IRS Form 990.
MONTH END
- Perform month-end duties including journal entries, reconciliations, and reporting.
- Provide month-end financial reports to the Finance Committee and Director.
- Perform required new hire reporting each month.
STUDENT ACCOUNT MANAGEMENT
Annually calculates tuition & enrollment fees.
Serves parents in financial matters.
Follow up on delinquent accounts.
Develops and manages student enrollment strategy to ensure that the school begins the academic year with full classes and actively fills open seats.
HUMAN RESOURCES
- Maintain HR files. Assists with background and reference checks.
- Assist with benefits administration to employees including 401k, Tuition discounts, Insurance benefits, etc.
- Manages the school’s supply and asset inventory (e.g., computers, textbooks).
- Partners with the Director on the new hire process (e.g. interviews, new hire offer letters, onboarding).
- Ensures that school staff have complete, current, and accurate employee files and certifications; all personnel interacting with students have background checks on file; and schools comply with all areas of legal compliance.
Benefits:
Working Conditions: Duties are generally performed indoors in an office environment. The noise level in the work environment is usually quiet to moderate. When working in the presence of safety hazards, the employee is expected to follow company safety rules and use proper personal protective equipment such as a hard hat, safety glasses, full leather shoes, etc. MLCA is an alcohol and drug-free workplace.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, and listen. The employee is frequently required to use objects, tools, controls, or keyboards; reach with hands and arms; kneel, crouch, and occasionally climb. The employee occasionally works with production equipment and material moving equipment that requires coordination and attention to detail.
The employee must regularly lift and move up to 25 pounds without assistance and with assistance; containers, equipment, and tools of greater weight.
